Creating a new general contract

General contracts are used for selling miscellaneous services which can be added to static packages, self-operation tours, and calculation sheets. They can also be sold as stand-alone services.

General contracts are also used for selling items in the Travel Benefits module and they can be used to add ancillary services to flights.

The contract is flexible allowing you to define a wide range of items or services, such as tablet, backpack, flower arrangement, gift basket, airport porterage, registration fees, or airport meet and assistance.

• Requirements

Mandatory requirements

• Supplier account: The reserving supplier, service provider and the supplier paid are the same account.

• Destination: The destination of the general contract. This is usually the destination of the tour, static package or calculation sheet. With items for travel benefits or ancillary services, you can select a generic destination, such as Worldwide or the country where your travel company is located.

• Category: The general service category, which can be ancillary, group, individual, etc.

Optional requirements

• Markets: Markets are used to define different rates for separate groups of travel agents or customers. With general contracts, you will usually have a single market. If the general contract is created for a specific group, you might have a separate market for that group.

• Season: The validity of the contract. You can create the season in advance, or create it when creating the contract.

• Price levels: You will generally have a single Regular price level for each contract, although this can be flexible depending on the contract.

• Price components: You will usually have a single price component, which is per person or per booking. However, if you are selling a contract with a price that changes according to the number of people, such as airport meet and assistance, you will create a price component for each group size.

• How

1. Go to Products - Contracts.



2. Click Click here to add a new item, and select New General.

   A new item page opens in the General tab.

   

3. In the General expander:

1. Mandatory. In the Name field, enter the name of the general contract.

2. Mandatory. In the Supplier field, select the supplier account.

4. In the Product Information section:

1. Mandatory. In the Destination field, enter the destination of the general contract.

2. In the Category field, select the category of the general contract.

	The Location and Attribute fields are not relevant for general contracts.
	The Description File/Pictures expander is not relevant for general contracts.

5. Select the Advanced Definitions expander.



6. In the Voucher and Transaction Definitions section, the fields are initialized according to the definitions in the supplier account. However, you can edit these fields if necessary. Editing the fields in the contract does not affect the definitions in the supplier's account.

7. In the Display in Booking System section, you can promote the general contract in the search results that appear in the Reservations System:

• Select Always on top to display the general contract first, regardless of the sorting method in the Reservations System.

8. In the Gross Prices section, select how to calculate the selling price:

• Based on this price list's definitions: Both the net and selling price are taken from the price list during the query process.

• Based on the Business Rules Markup Definitions: The net price is taken from the price list, and the business rules are added to it to create the selling price.

9. In the VAT section:

This section is only relevant if you are working according to the Sales and Purchases accounting method.

1. If the general price includes VAT, in the Price Includes VAT field, select Yes.

2. If the VAT percentage is different from the system default, in the Include VAT percentage different from system default field, enter the correct VAT percentage.

10. Select the Price List tab.

11. Click Save, and continue to create the price list for the general contract.

Related links

• Products - Contracts