Creating and editing a price list for a general contract

This topic explains how to create and edit price lists for general contracts.

A general price list is usually structured as follows:

1. Markets: Markets are used to define different rates for separate groups of travel agents or customers. With general contracts, you will usually have a single market. If the general contract is created for a specific group, you might have a separate market for that group.

2. Seasons: The date range in which the price is valid. .

3. Price levels: You will generally have a single Regular price level for each contract, although this can be flexible depending on the contract.

4. Price components: You will usually have a single main price component, which is per person or per booking. However, if you are selling a contract with a price that changes according to the number of people, such as airport meet and assistance, you will create a price component for each group size.

For each market, season and price level, you can define custom remarks which can be displayed on the voucher, Booking Details page, reservation, itinerary, during the booking process, or Only to B2E users. You can define that the remarks only be displayed in Reservations Systems in a specific language.

• How

This procedure follows the steps in Creating a new general contract.

1. In the price list tree, in the Market Definition pane.

   

1. If relevant, in the Market field, change the market (default is All).

2. In the Currency section, select the Net currency (supplier currency) and Gross currency (selling currency) of the general service, and click Done.

   The net and gross selling currency codes are updated on the price list tree.

2. Select the Price List row.



3. In the Price List Definitions pane, define the cancellation fee policy for the general contract.

The cancellation fee can either be defined in the contract or in the Cancellation Fee Policy module, depending on your agreement with the supplier. If the supplier charges a cancellation fee, you need to define the cancellation fee in the contract. If markup is defined in the Markup Definitions module, when the cancellation fee is applied the profit margin is maintained. If the supplier does not charge a cancellation fee, you can choose to create a business rule in the Cancellation Fee Policy module for charging cancellation fees from customers. However, cancellation fees defined in the contract always overrule cancellation fee business rules. For more information, see Cancellation Fee Logic. If you are defining the cancellation fee in the Cancellation Fee Policy module, skip to step 4 (and ignore step 6). If you are defining the cancellation fee in the contract, you can enter a cancellation fee for the entire price list, or enter cancellation fees that apply to specific seasons. If you want to create a cancellation fee for a specific season, skip to step 6. Each cancellation fee policy can comprise up to four cancellation fee periods.

In the Cancellation Fee Policy section:

1. In the Value Definition columns enter either an amount or percentage.

2. In the Cancellation Period Units columns enter the cancellation period.

   For example if the cancellation fee for cancelling up to five days in advance is 25%, in the Value Definition columns, enter 25 and select Percent, and in the Cancellation Period Units, enter 5 and select Day.

   To clear a cancellation fee policy, click Clear.

3. If the cancellation fee is an amount and not a percent, you can apply it to all the passengers in the reservation, by selecting Per Person.

4. In the price list tree, right-click on the market, and select New Season.

A new season is added to the price list.



5. In the Season Definition pane, in the Dates section enter the season dates, and click Done.

   A season name is automatically generated by the system based on the dates you enter.

   The season information is automatically updated on the price list tree.

   If you want to use your own season names, in the Season Name field, select a season name or create a new name, and then enter the season dates.

The Early Bird Definitions section is not relevant for general price lists.

6. In the Cancellation Fee Policy section, you can define up to four cancellation fee periods for the season. The same as the cancellation fee policy defined for the entire price list in step 3.

7. In the price list tree, right-click on the season and select New Price Level.

   A new price level is added to the price list. The price level includes the price components that are defined in the default general contract.

   

8. In the Price Level Definition pane, in the Price Level field, select a price level you defined for the general contract.

   If you did not create a price level in advance, you can create a new price level, by clicking <Add New Price Level...>.

   The price level information is automatically updated on the price list tree.

9. In the price-list tree, select a price component.



1. If you selected a default price component which you want to change, in the Price Component Definition pane, in the Price Component Field, select the price component.

   Any changes made to the price component, only apply to the contract, and do not affect the default settings saved in the system. If you did not create a price component in advance, you can create a new price component, by clicking <Add New Price Component...>

2. If relevant, in the Min Passengers and Max Passengers fields, enter the minimum and maximum number of passengers the general price component applies to.

3. In the Prices & Nights table, enter the relevant prices:

   • Net: The supplier price of the general price component

   • Gross: The selling price of the general price component

   • The Published amount is updated automatically.

     If you are using the Markup Definitions module, you can leave the Gross field empty.

4. If the price component is calculated per person, select per person.

5. If the price component is calculated per day, select Per Day.

6. If there are specific days of the week in which the general contract cannot be reserved, clear those days in the Stay Day section.

7. Click Done.

10. If you have an additional main price component in the price list tree, select the main price component, and edit it according to the previous step. Otherwise, delete this price component.

11. If you have additional main price components you need to add to the price list, for each main price component, right-click on the main price component, select Copy & Paste Price Component, and repeat step 9.

12. To add additional price levels, in the price list tree, right-click on the price level and select Copy & Paste Price Level.

13. The following message appears.

    

14. If you want to reset the prices to 0 in the new price level click Yes. If you want to keep the old prices, click No.

15. For each price level, you want to add repeat step 8-13.

16. To check the price list, click Check Price List, and correct any mistakes that appear in the dialog box.

17. Click Save & Exit.

Related links

• Products - Contracts

• Creating a new general contract