Contracts allow tour operators to negotiate agreements with suppliers who do not use content interfaces. These can be direct contracts with the supplier who owns and operates the travel product (the hotel owner), or they can be with third parties who are selling you travel services purchased from suppliers (for example, packages operated by third parties).
Contracts allow the tour operator to sell the travel product online, and receive instant confirmation because of built-in allocations. The travel products sold through contracts can be sold as stand-alone services or they can be combined with other products to create a package or escorted tour.
The tour operator can use the contract to offer quotes to customers, reserve services from suppliers, handle operational details, and of course also price the service being sold through the Reservations System.
Contracts are also used by travel agents for selling visa and insurance products through the system. These products tend to have standard contracts, which are slow to change, and are fairly simple to maintain, which is why the Contracts module is a good tool for selling this product through the Reservations System.
Each contract represents a single travel product being sold. If you negotiated an agreement to sell rooms in 5 different hotels from a supplier - you will need to create and maintain a separate contract for each hotel. If you negotiated an agreement for 5 transfers from an airport to a hotel - you will need to create a separate contract for each transfer. You need to create a separate contract even if the selling price and terms are the same for all the products. However, this is easily accomplished using the Copy function.
Contracts in the system can be divided into three categories:
Contracts built around leg services (flight, transfer, ferry, and train).
Insurance contracts in which you can define add-ons to the price (such as extreme sports) for some of the passengers, and some of the days in which the policy is valid.
Contracts for the rest of the service types
The structure of the contracts is largely the same for most services.
Each contract includes the following two tabs:
<service type>: Used for entering the general details of the product, such as the product name, supplier, destination, address, phone number, and images.
Price List: Used for defining the pricing of the product according to markets, seasons, price levels and price components.
Some contracts may also include additional tabs:
Price List - Group Rate: Used for defining special rates for operating tours, packages and groups. Appears in hotel, activity and transfer contracts.
Allocation: Used for adding allocations and freesale to the contract. Allocations allow the travel company to sell the product as confirmed, until an agreed upon cut-off date.
Create a contract