In order to work with suppliers in the system, you need to create an account for each individual supplier with which you have an agreement - both online and offline.
The supplier account contains general company information, including the currency in which the account is managed.
For each supplier, you are going to need to define the service types which you can sell through the system. For each service type you are going to enter the agreement terms you negotiated:
Income type: Commissions or markup. The income type depends on your agreement with the supplier:
If you receive a gross supplier price, you will define the income type as commission with the relevant VAT option, and enter the commission amount/percentage you negotiated.
If you receive a net supplier price, you will define the income type as markup with the relevant VAT option and enter the amount/percentage you negotiated. You can override the markup defined in the supplier account with markup business rules defined in the Markup Definitions module, which provide more flexibility in customizing the markup options.
If you are working on a combined basis in which you receive a gross price from the supplier, but are also adding markup, in the supplier account you will define the income type as commission, and the markup is going to be defined in the Markup Definitions module.
Method of payment: Cash or voucher (credit).
If you are working on a cash basis, you will need to issue a payment requisition to the supplier in order to finalize the transaction.
If you have a line of credit with the supplier, you will issue vouchers in the system for each transaction. The vouchers create a financial obligation towards the supplier, and you will need to reconcile them periodically with the invoice you receive from the supplier.
Value Date: If you have a line of credit with the supplier, you need to define the date in which payment needs to be made due - the value date that appears on the vouchers. The value date is flexible. it can be the issue date, the travel file start date, the service start date or the service end date.
Paid by: You need to define who is responsible for paying the supplier. This can be a travel agent/corporate client who pays the supplier directly, a separate supplier paid who is responsible for paying the service provider/reserving supplier, or it can be the travel company. This information appears on vouchers issued to the supplier.
Other things that need to be defined in the supplier account include bank details and the supplier who is paid for the service.
If you have a dedicated B2S website, you can provide the supplier with permission to access the site where they can handle reservations and update allocations.
With online suppliers, you are going to need to define the interface credentials in the supplier account, for more information, see the online help on each individual interface.
With offline suppliers who work with contracts, after setting up the account, you will need to manually enter the contracts into the system.