Creating a new ferry contract

This topic explains how to create a new ferry contract.

Ferries can be sold as a stand-alone service or as part of a static package. You can have an unlimited number of ferry contracts in the static package.

Ferry contracts are for one way routes only, and are sold on a per person basis.

Ferry contracts are negotiated between travel companies (both tour operators and travel agencies), and individual ferry service providers. Once the contract is negotiated you can enter the terms into the system, and sell ferries through the Reservations System.

Ferry contracts do not have allocations and are always sold on Request. After the booking is made, the travel company will need to manually confirm the reservation with the supplier.

Ferries can also be sold through Products - Ferries. However, this module allows you to sell ferries on a seat control basis, in which you receive seat allocations from the ferry supplier (without any commitment), and sell these seats to customers.

• Requirements

Mandatory requirements

• Destination: The ferry destination.

• Cities: The cities from which the ferry is departing from and travelling to. Verify that the Port option is selected for these cities.

• Supplier accounts: Both service provider, reserving provider and the supplier paid. The service provider needs to have a IATA code.

• Categories: The ferry category. This can be for example the different ticket classes on the ferry.

Optional requirements

• Markets: Markets are used to define different rates for separate groups of travel agents or customers. For example, the travel company can offer the ferry supplier a high volume of customers from Poland. These customers receive a 15% reduced rate from the supplier. In the price list you will create two markets with two separate price levels: All and Poland. The Poland market will receive a 15% reduced rate, which is not offered to the rest of the customers who belong to the All market. You can define the markets in advance, or create them when creating the contract.

• Season: The validity of the contract. You can create the season in advance, or create it when creating the contract.

• Price levels: Ferry contracts usually have a single price level: one way.

• Price components: The price components can be used to create a price per person, or per adult and per child. Supplement price components can be port taxes.

• How

1. Go to Products - Contracts.

   

2. Click Click here to add a new item, and select New Ferry.

   A new item page opens in the Ferry tab.

   

3. Mandatory. In the Name field, enter the name of the contract.

4. In the Product Information section, enter the following mandatory information:

   1. In the Destination field, select the ferry destination.

   2. In the Category field, select the category associated with the ferry contract, for example Economy or First Class.

   3. In the Company field, select the supplier who is providing the ferry service.

   4. In the Ticketing Company field, select the supplier who is reserving the service.

   5. In the Supplier Paid, select the supplier who is paid for the ferry service.

      The Location and Attribute fields are not relevant for ferry contracts.

5. In the Routing section, define the ferry route:

   1. In the From field, select the city from which the ferry is departing.

   2. In the To field, select the city to which the ferry is travelling to.

   3. In the Duration field, enter the duration of the ferry trip.

   4. In the Ferry No. field, enter the ferry number.

      The ferry number is displayed in the search results and in the Booking Details page.

6. Select the Advanced Definitions expander.

   

   The Description File/Pictures is not relevant for ferry contracts.

7. In the Voucher and Transaction Definitions section, the fields are initialized according to the definitions in the Supplier Paid's supplier account. However, you can edit these fields if necessary. Editing the fields in the contract does not affect the definitions in the supplier's account.

8. In the Display in Booking System section, you can promote the ferry in the search results that appear in the Reservations System:

   The Time Limits section and Priority field are not relevant for ferry contracts.

9. In the Gross Prices section, select how to calculate the selling price:

   • Based on this price list's definitions: Both the net and selling price are taken from the price list during the query process.

   • Based on the Business Rules Markup Definitions: The net price is taken from the price list, and the business rules are added to it to create the selling price.

10. In the VAT section:

    1. If the ferry price includes VAT, in the Price Includes VAT field, select Yes.

    2. If the VAT percentage is different from the system default, in the Include VAT percentage different from system default field, enter the correct VAT percentage.

    This section is only relevant if you are working according to the Sales and Purchases accounting method.

11. Click Save, and continue to create the price list for the ferry contract.

Related links

• Products - Contracts

• Products - Ferries