Creating and editing a price list for a ferry contract

This topic explains how to create and edit price lists for ferry contracts.

A ferry price list is usually structured as follows:

1. Markets: Markets are used to define different rates for separate groups of travel agents or customers.

2. Seasons: The date range in which the price is valid. The ferry selling price tends to change slowly so seasons are usually defined for a one year period. You can copy and paste the season when the price needs to be updated.

3. Price levels: With ferries you usually have a single price level, One way, in which you define the prices for the one way route.  

4. Price components: With ferries, there are usually two types of price components

   • Main: The main price component, per person, or per adult and per child.

   • Supplements: These can be Port Taxes.

   The pricing of the price components can be built around either markup or commission, depending on your agreement with the ferry supplier.

For each market, season and price level, you can define custom remarks which can be displayed on the voucher, Booking Details page, reservation, itinerary, during the booking process, or Only to B2E users. You can define that the remarks only be displayed in Reservations Systems in a specific language.

• How

This procedure follows the steps in Creating a new ferry contract.

1. In the price list tree, in the Market Definition pane:

   

   1. If relevant, in the Market field, change the market (default is All).

   2. in the Currency section, select the Net currency (supplier currency) and Gross currency (selling currency) of the ferry service, and click Done.

      The net and gross selling currency codes are updated on the price list tree.

2. Select the Price List row.

   

3. In the Price List Definitions pane, define the cancellation fee policy for the ferry.

   The cancellation fee can either be defined in the contract or in the Cancellation Fee Policy module, depending on your agreement with the supplier. If the supplier charges a cancellation fee, you need to define the cancellation fee in the contract. If markup is defined in the Markup Definitions module, when the cancellation fee is applied the profit margin is maintained. If the supplier does not charge a cancellation fee, you can choose to create a business rule in the Cancellation Fee Policy module for charging cancellation fees from customers. However, cancellation fees defined in the contract always overrule cancellation fee business rules. For more information, see Cancellation Fee Logic. If you are defining the cancellation fee in the Cancellation Fee Policy module, skip to step 4 (and ignore step 6). If you are defining the cancellation fee in the contract, you can enter a cancellation fee for the entire price list, or enter cancellation fees that apply to specific seasons. If you want to create a cancellation fee for a specific season, skip to step 6. Each cancellation fee policy can comprise up to four cancellation fee periods.

   In the Cancellation Fee Policy section:

   1. In the Value Definition columns enter either an amount, percentage.

   2. In the Cancellation Period Units columns enter the cancellation period.

      For example if the cancellation fee for cancelling up to five days in advance is 25%, in the Value Definition columns, enter 25 and select Percent, and in the Cancellation Period Units, enter 5 and select Day.

      To clear a cancellation fee policy, click Clear.

   3. If the cancellation fee is an amount and not a percent, you can apply it to all the passengers in the reservation, by selecting Per Person.

4. In the price list tree, right-click on the market, and select New Season.

   A new season is added to the price list.

   

5. In the Season Definition pane, in the Dates section enter the season dates, and click Done.

   A season name is automatically generated by the system based on the dates you enter.

   The season information is automatically updated on the price list tree.

   If you want to use your own season names, in the Season Name field, select a season name or create a new name, and then enter the season dates.

The Early Bird Definitions section is not relevant for ferries.

6. In the Cancellation Fee Policy section, you can define up to four cancellation fee periods for the season. The same as the cancellation fee policy defined for the entire price list in step 3.

7. In the price list tree, right-click on the season and select New Price Level.

   A new price level is added to the price list. The price level includes the main and supplement price components that are defined in the default ferry contract.

   

8. In the Price Level Definition pane, in the Price Level field, select a price level you defined for the ferry contract, and click Done (usually this is the One way price level).

   If you did not create a price level in advance, you can create a new price level, by clicking <Add New Price Level...>.

   The price level information is automatically updated on the price list tree.

9. In the price-list tree, select a main price component.

   

   1. If you selected a default price component which you want to change, in the Price Component Definition pane, in the Price Component Field, select the price component.

      Any changes made to the price component, only apply to the contract, and do not affect the default settings saved in the system. If you did not create a price component in advance, you can create a new price component, by clicking <Add New Price Component...>

   2. In the Ages field, define the ages that apply to the price component.

      If there is a difference between a child price and an adult price, you need to define separate price components for each. The ages in each price component overlap. For example: Child 2-12 Adult 12-120 When a child turns 12, they will no longer be priced using the child component, and instead will be priced as an adult.

   3. In the Prices & Nights table, enter the relevant prices:

      • Net: The supplier price of the ferry price component

      • Gross: The selling price of the ferry price component

      • The Published amount is updated automatically.

        If you are using the Markup Definitions module, you can leave the Gross field empty.

   4. In the Pax column enter the number of paying passengers which will make you eligible to receive a free passenger. This is primarily used for groups.

      • In the Pay column, enter the number of paying passengers that need to be purchased to be eligible for free passengers.

      • In the Free column, enter the number of free passengers that are offered if the amount in the Pay column is met.

      • If there is a limit, in the Max column, enter the maximum number of free passengers you can receive.

   5. If the ferry is only sold on specific days of the week, in the Stay Day section, clear the days of the week in which the ferry is not sold.

   6. Click Done.

10. If you have an additional main price component in the price list tree, select the main price component, and edit it according to the previous step. Otherwise, delete this price component.

11. If applicable, in the price list tree, select or create a supplement price component (for example, Port Taxes):

    

    1. In the Component Type field, select Supplement.

    2. If you selected a default price component which you want to change, in the price component, in the Price Component Definition pane, in the Price Component field, select the price component.

    3. In the Prices & Nights table, enter the relevant prices per day:

       • Net: The supplier price of the ferry price component

       • Gross: The selling price of the ferry price component

       • The Published amount is updated automatically.

         If you are using the Markup Definitions module, you can leave the Gross field empty.

    4. If the supplement is optional and needs to be purchased separately by the customer, clear the Default option.

    5. If the supplement is a tax, select Tax.

    Click here for more information. This option is only displayed, if in Setup - Price Components, the option Tax has been selected for the price component. If you select this option, the price component will have a single price (supplier = selling), and is defined with a single currency. In the Reservations System, the price component appears in the Booking Details under the Tax column. By default no commissions or reductions can be applied to this component, unless the option Apply Reduction on Taxes is selected for the business rule.

    6. Click Done.

12. If you have an additional supplement price component, select the supplement price component, and edit it according to the previous step. Otherwise, delete this price component.

13. If you want to add additional markets, seasons, price levels or price components, right-click on the price-list tree, select the appropriate copy-paste option, and edit the level you created according to the previous steps.

    When copy-pasting price levels, the following message appears: If you want to reset the prices to 0 in the new price level click Yes. If you want to keep the old prices, click No.

14. A No sale season is a season in which the ferry cannot be reserved. For example if certain dates have been closed off for sale by the ferry supplier. During this period the price list is not displayed in the Reservations System, and it is not possible to book the ferry.

    To add a No sale season, in the price list tree, right-click on the market and select Add 'No Sale' Season.

    

    1. For each no sale period, click Click here to add a new date, and enter the No sale dates.

    2. Click OK.

       After the No Sale season is created, the existing seasons are updated to reflect the no sale dates, and an unpublished No Sale season is added to the price list.

15. Click Save.

Related links

• Products - Contracts

• Creating a new ferry contract