The Automatic Reconciliation module is intended to allow you to automatically reconcile with suppliers using a matching process similar to the one used in the BSP Reconciliation module. A file is imported from a supplier containing information on all the vouchers and refunds issued. This information is compared to the data in the system. If vouchers and refunds match they are highlighted in green and selected. You can then issue a payment requisition for all the vouchers and refunds that match.
The Data tab is used for importing files from suppliers into the system, and viewing previous information that was imported.
Fully matched refunds are automatically approved after the file has been imported.
After the file is imported, in the Match Vouchers tab, you can automatically compare between the information from the supplier and the system data, and issue payment requisitions for fully matched vouchers and refunds.
If vouchers and refunds partially match they are highlighted in pink, and you can choose whether or not to force a match.
During the matching process, if there are documents that are partially matched, you can open the travel file in which the documents were issued to view the original transaction.
Search for vouchers and refunds according to matching status
Matching vouchers and refunds by redefining the document amend limits
Updating the supplier reference number on vouchers and refunds imported into the system