Rematching vouchers and refunds

This topic explains how to rematch partially matched vouchers and refunds in the Automatic Reconciliation module by redefining the document amend limits in the database definitions. After you redefine the document amend limits you can rematch partially matched tickets according to the new limits.

• How

1. Go to Setup - Database Definitions - Reconciliation.



2. In the Auto Document Amend Limits section, enter the new amend limits:

   Field	Description
   Gross	Enter the gross value range of the documents
   Net	Enter the net value range of the documents.
   Tax	Enter the tax value range of the documents.

3. Go to the Automatic Reconciliation module, and select the Match Vouchers tab.



4. Enter the search parameters.

Field	Description
Import Date	The date range in which the vouchers and refunds were imported
File Date	The date range of the file dates of the imported Excel files
From Voucher	The range of voucher or refund reference numbers
PNR	The PNR
Document	The document type: voucher, itemized refund, or refund.
Currency	The document currency. When you enter the tab for the first time, or before a file is imported, you can select the supplier currency or the system currency. After a file is imported, or after performing a search in this tab, you can select the currencies included in the File Data column.

5. In the Status section, select Partially Matched.

6. Click Find.

The vouchers and refunds are displayed in the results section.

Shared Data
Voucher	Voucher/refund reference number
PNR	Reservation number
T. File #	Travel file number
File Data
Amount	Amount of the document as reported by the supplier
Currency	Currency of the transaction as reported by the supplier
Tax	Amount of tax charged for the service as reported by the supplier
Commission	Amount of commission granted for the reservation as reported by the supplier
Net to Remit	Net amount of payment remittance as reported by the supplier
System Data
Amount	Amount of the ticket as returned from the system
Currency	Currency of the transaction as returned from the system
Tax	Amount of tax charged for the service as returned from the system
Commission	Amount of commission granted for the reservation as returned from the system
Net to Remit	Net amount of payment remittance as returned from the system

7. Select a partially matched voucher with amount discrepancies that fall within the new amend limits that you described, and at the end of the row, click the , and select Re-Match.

   The ticket is matched according to the newly defined definitions.

   The original document is amended, previously defined parameter values are overwritten, and the row becomes green.

Related links

• Financial - Automatic Reconciliation

• Financial - Automatic Reconciliation - Data

• Financial - Automatic Reconciliation - Match Vouchers