To access and perform actions in the module:
Contact your project manager to activate the module
Assign the permit Perform actions in User/Freelancer Reconciliation module
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To access and perform actions in the module:
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In the User/Freelancer Reconciliation Module, which is part of the Incentives Management mechanism, the Create Data tab is where you can manually tell the system to search all the travel files in the system for transactions that meet the criteria you define, and calculate from them the incentives that need to be paid to users and freelancers. These incentives are added as incentive fee records in an Incentives table that can be viewed in the Reconciliation tab. You have the option of defining in this tab the conditions for creating incentive fee records: voucher reconciliation, invoice reconciliation, refund confirmation, and/or deposit of the receipt.
When creating incentive fee records:
The system creates incentive fee records from vouchered transactions and transaction fees with tax invoices in open travel files with a balance equal or greater than zero. If the Sales Targets option is enabled in the User/Freelancer Incentive module, only these transactions are used to compare a user/freelancer's monthly sales to their monthly target.
In addition to the above, if you selected conditions, the system creates incentive fee records only from travel files that meet those conditions.
The incentive fees are determined according to the rules defined in the User/Freelancer Incentive module.
The validity of each incentive rule is checked before creating incentive fee records. If no dates are defined the rule is always valid.
The incentive fee amount is the total amount of all incentives calculated from transactions with vouchers and transaction fees.
The incentive fees calculated are for the general transaction fees, and the transaction fees issued for a transaction that has a voucher or ticket. The incentives are only calculated for transactions fees for which a tax invoice has been issued.
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In other words, if a user or freelancer is entitled to an incentive from a transaction fee on a transaction, the incentive record will not be created if:
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Reductions influence the incentive fee amount. A reduction for a transaction that appears on an invoice lowers the profit from that transaction. If the incentive is based on a percentage of the profit, a lower profit results in a smaller incentive fee.
If there is a general reduction to the travel file, the entire reduction amount is deducted from the user or freelancer incentive fee. The amount that appears in the incentive fee row in the Incentives table is the total amount of incentives for all vouchered transactions and transaction fees minus the reduction on the travel file.
Each time you click the Refresh, the system recalculates all the incentive fees for each travel file. If there is a difference between the amount in an existing incentive fee record in the Incentives table and the new amount, a new incentive fee record is created for the difference.
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If you don't click on Refresh and close a travel file while choosing initialize balance, the incentive fee records will appear in the User/Freelancer Reconciliation module. |
The value date of the incentive fee record is determined according to the option selected in the User/Freelancer Incentive module, in the General Definitions tab, in the Incentive Value Date section.