Creating and editing a price list for a cruise contract

This topic explains how to create and edit price lists for cruise contracts.

A cruise price list is usually structured as follows:

1. Markets: Markets are used to define different rates for separate groups of travel agents or customers.

2. Seasons: The date range in which the price is valid. Cruises tend to have multiple seasons throughout the year, which correspond to the peak and off-peak seasons. These seasons can be broken into periods of several days, weeks, or months at a time.

3. Price levels: The price levels for cruises are the different cabin types, such as interior, ocean view, or suite.

4. Price components: There are three types of price components

   • Main: The main price component, such as person in single, person in double/twin, 1st child share.

   • Board Basis: The different meal type options. Usually cruises do not have different board basis components because cruises are all inclusive, but occasionally you may have a contract in which this needs to be defined.

   • Supplements: These can be Port Taxes or shore excursions.

   The pricing of the price components can be built around either markup or commission, depending on your agreement with the cruise supplier.

For each market, season and price level, you can define custom remarks which can be displayed on the voucher, Booking Details page, reservation, itinerary, during the booking process, or Only to B2E users. You can define that the remarks only be displayed in Reservations Systems in a specific language.

• How

This procedure follows the steps in Creating a new cruise contract.

1. In the price list tree, in the Market Definition pane:



1. In the Market field, select the market.

2. in the Currency section, select the Net currency (supplier currency) and Gross currency (selling currency) of the cruise service, and click Done.

The net and gross selling currency codes are updated on the price list tree.

2. Select the Price List row.



3. In the Price List Definitions pane, define the cancellation fee policy for the cruise.

The cancellation fee can either be defined in the contract or in the Cancellation Fee Policy module, depending on your agreement with the supplier. If the supplier charges a cancellation fee, you need to define the cancellation fee in the contract. If markup is defined in the Markup Definitions module, when the cancellation fee is applied the profit margin is maintained. If the supplier does not charge a cancellation fee, you can choose to create a business rule in the Cancellation Fee Policy module for charging cancellation fees from customers. However, cancellation fees defined in the contract always overrule cancellation fee business rules. For more information, see Cancellation Fee Logic. If you are defining the cancellation fee in the Cancellation Fee Policy module, skip to step 4 (and ignore step 6). If you are defining the cancellation fee in the contract, you can enter a cancellation fee for the entire price list, or enter cancellation fees that apply to specific seasons. If you want to create a cancellation fee for a specific season, skip to step 6. Each cancellation fee policy can comprise up to four cancellation fee periods.

In the Cancellation Fee Policy section:

1. In the Value Definition columns enter either an amount or percentage.

2. In the Cancellation Period Units columns enter the cancellation period.

For example if the cancellation fee for cancelling up to five days in advance is 25%, in the Value Definition columns, enter 25 and select Percent, and in the Cancellation Period Units, enter 5 and select Day.

To clear a cancellation fee policy, click Clear.

3. If the cancellation fee is an amount and not a percent, you can apply it to all the passengers in the reservation, by selecting Per Person.

4. In the price list tree, right-click on the market, and select New Season.

A new season is added to the price list.



5. In the Season Definition pane, in the Dates section enter the season dates, and click Done.

A season name is automatically generated by the system based on the dates you enter.

The season information is automatically updated on the price list tree.

If you want to use your own season names, in the Season Name field, select a season name or create a new name, and then enter the season dates.

6. In the Early Bird Definitions section, you can define early bird reductions for booking the cruise. You can define discounts for booking x days before the service start date, or for booking before a specific date.

1. To add a discount, click Click here to add a new definition

2. In the Unit column, select either Days before or Before date.

3. Depending on what you selected in step b, in the Value column, enter either the number of days before the service start date, or the date before the service start date, the discount should be applied.

4. In the Reduction column, enter the reduction percentage.

The reduction applies to the net to remit, supplier price and selling price. When amending the service start date, the new early bird reduction is calculated for the new start date using the original booking date. If there are multiple early bird reductions, the system will apply the definition defined for the greatest distance from the service start date. For example: The service start date is April 01. There are three Early Bird Definitions. Before March 01 - 5% Before February 01 - 10% 14 days before - 2% When booking the activity on February 15, the Before March 01 early bird reduction is applied. The reduction applies to the net to remit, supplier price and selling price.

7. In the Cancellation Fee Policy section, you can define up to four cancellation fee periods for the season. The same as the cancellation fee policy defined for the entire price list in step 3.

8. In the price list tree, right-click on the season and select New Price Level.

A new price level is added to the price list. The price level includes the main and supplement price components that are defined in the default cruise contract.



9. In the Price Level Definition pane, in the Price Level field, select a price level you defined for the cruise contract, and click Done.

If you did not create a price level in advance, you can create a new price level, by clicking <Add New Price Level...>.

The price level information is automatically updated on the price list tree.

10. If you want to add an add-on transfer to the price level, select Add-on transfer.

By default the Select from list of transfers option is selected.

1. If you want to attach specific transfer contracts to the price list, select Specific Transfer.

2. To add an inbound transfer, click Click here to select an Inbound Transport.

The Add Transport dialog box appears.



3. Enter the relevant search parameters for the transfer, and click Find.

Parameter	Description
Destination	Mandatory. The destination of the transfer contract.
Name	The contract name
Supplier	The supplier of the transfer contract
Category	The category of the transfer contract
Price Level	The price level of the transfer contract

Transfer contracts matching the search criteria are displayed in the results section.



11. To add a transfer to the contract, click Add.

12. To add an outbound transfer, click Click here to add an Outbound transfer, and repeat steps c-e.

13. In the Transfer price field, select whether the cost of the transfer is Included in the cruise selling price, or is Added on to the cruise selling price.

14. If the transfer only applies to a reservation made for a minimum number of nights, in the Applies to minimum nights field, enter the minimum number of nights to which the transfer applies.

15. In the price-list tree, select a main price component.



1. If you selected a default price component which you want to change, in the Price Component Definition pane, in the Price Component Field, select the price component.

   Any changes made to the price component, only apply to the contract, and do not affect the default settings saved in the system. If you did not create a price component in advance, you can create a new price component, by clicking <Add New Price Component...>

2. In the Ages field, define the ages that apply to the price component.

If there is a difference between a child price and an adult price, you need to define separate price components for each. The ages in each price component overlap. For example: Child 2-12 Adult 12-120 When a child turns 12, they will no longer be priced using the child component, and instead will be priced as an adult.

3. In the Prices & Nights table, enter the relevant prices:

• Net: The supplier price of the cruise price component

• Gross: The selling price of the cruise price component

The Published amount is updated automatically.

If you are using the Markup Definitions module, you can leave the Gross field empty.

4. In the Pax column enter the number of paying passengers which will make you eligible to receive a free passenger. This is primarily used for groups.

• In the Pay column, enter the number of paying passengers that need to be purchased to be eligible for free passengers.

• In the Free column, enter the number of free passengers that are offered if the amount in the Pay column is met.

• If there is a limit, in the Max column, enter the maximum number of free passengers you can receive.

5. If the price component is calculated per person, select per person.

The Stay day and Check-in Day sections are not relevant for cruise price lists.

6. Click Done.

16. If you have an additional main price component in the price list tree, select the main price component, and edit it according to the previous step. Otherwise, delete this price component.

17. If applicable, in the price list tree, select or create a supplement price component:

    

    1. In the Component Type field, select Supplement.

    2. If you selected a default price component which you want to change, in the price component, in the Price Component Definition pane, in the Price Component field, select the price component.

    3. In the Prices & Nights table, enter the relevant prices per day:

       • Net: The supplier price of the cruise price component

       • Gross: The selling price of the cruise price component

       • The Published amount is updated automatically.

         If you are using the Markup Definitions module, you can leave the Gross field empty.

    4. If the supplement is optional and needs to be purchased separately by the customer, clear the Default option.

    5. If the supplement is a tax, select Tax.

    Click here for more information. This option is only displayed, if in Setup - Price Components, the option Tax has been selected for the price component. If you select this option, the price component will have a single price (supplier = selling), and is defined with a single currency. In the Reservations System, the price component appears in the Booking Details under the Tax column. By default no commissions or reductions can be applied to this component, unless the option Apply Reduction on Taxes is selected for the business rule.

    6. Click Done.

18. If you have an additional supplement price component, select the supplement price component, and edit it according to the previous step. Otherwise, delete this price component.

19. If you want to create a Board Basis price component:

    1. Right-click on the price level, select New Price Component.

    2. In the Component Type field, select Board Basis.

    3. Edit the price component according to step 12.

20. If you want to add additional markets, seasons, price levels or price components, right-click on the price-list tree, select the appropriate copy-paste option, and edit the level you created according to the previous steps.

    When copy-pasting price levels, the following message appears: If you want to reset the prices to 0 in the new price level click Yes. If you want to keep the old prices, click No.

21. A No sale season is a season in which cabins cannot be reserved. For example if certain dates have been closed off for sale by the cruise supplier. During this period the price list is not displayed in the Reservations System, and it is not possible to book the cruise.

    To add a No sale season, in the price list tree, right-click on the market and select Add 'No Sale' Season.

    

    1. For each no sale period, click Click here to add a new date, and enter the No sale dates.

    2. Click OK.

       After the No Sale season is created, the existing seasons are updated to reflect the no sale dates, and an unpublished No Sale season is added to the price list.

22. Click Save

23. Continue to add allocations to the contract.

Related links

• Products - Contracts

• Creating a new cruise contract