Creating a price list for insurance contracts

This topic explains how to create and edit price lists for insurance contracts.

An insurance price list is usually structured as follows:

  1. 1 Market: Markets are used to define different rates for separate groups of travel agents.corporate clients or customers. With insurance contracts, the selling price is the same for all markets.

  2. 1 season: The date range in which the price is valid. The insurance selling price usually tends not to change so you are only going to need one season, which can be valid for a 10 year period.

  3. Price levels: The price levels are the different plans in the policy that you want to display in the Reservations System. If the policy only has one plan, you need to create a single price level. If the policy has multiple plans, you need to create a separate price level for each plan.

  4. Price components: Their are three types of price components

    The pricing of the price components can be built around either markup or commission, depending on your agreement with the insurance supplier. With insurance contracts, individual policies are priced per person per day, and annual policies are priced per person.

For each market, season and price level, you can define custom remarks which can be displayed on the voucher, Booking Details page, reservation, itinerary, during the booking process, or Only to B2E users. You can define that the remarks only be displayed in Reservations Systems in a specific language.

By default, the contract is going to be displayed in the Reservations System. While working on the contract it is recommended in the price list tree to deactivate the price list. In the Price List Definition pane, select Change Status, and change the status to Unpublish.

Once the contract is complete, change the status to Publish.

As contracts are renewed, and price lists are updated as a result, you can view changes through the Track Changes button, which allows you to generate a report of recent changes.

This is useful for when you need to know when the contract was last updated, what was updated, and by whom.

If you want to view the price list for expired seasons, you can click the Show History button to display seasons that have already passed.

You can define add remarks to the insurance contract. If you select that the remarks should appear in the Reservations System search results as Special Remarks only the first 150 characters are displayed, the rest of the remark can be viewed as a tooltip when moving the mouse over the remark. To display the full text of the remark, in the Insurance website definitions for the relevant configuration, select Display full insurance remarks from internal contract.

This procedure follows the steps in Creating a new insurance contract.

This procedure instructs you to open a menu by right-clicking on rows in the price list tree. However, you can also open the menu by clicking on the at the end of the row.

  1. Select the Price List tab.

    The price list is displayed with the default market All selected.

  2. In the Market Definition pane, in the Currency section, select the Net currency (Supplier currency) and Gross currency (selling currency) of the insurance service, and click Done.

    The net and gross selling currency codes are updated on the price list tree.

  3. In the price list tree, right-click on the market, and select New Season.

    A new season is added to the price list.

  4. In the Season Definition pane, in the Dates section enter the season dates, and click Done.

    A season name is automatically generated by the system based on the dates you enter.

    The season information is automatically updated on the price list tree.

  5. In the price list tree, right-click on the season and select New Price Level.

    A new price level is added to the price list. The price level includes the main and supplement price components that are defined in the default insurance contract.

  6. In the Price Level Definition pane, in the Price Level field, select a price level you defined for the insurance contract, and click Done.

    If you did not create a price level in advance, you can create a new price level, by clicking <Add New Price Level...>

    The price level information is automatically updated on the price list tree.

  7. In the price-list tree, select a main price component.

    1. If you want to change the price component, in the Price Component Definition pane, in the Price Component Field, select the price component.

      If you did not create a price component in advance, you can create a new price component, by clicking <Add New Price Component...>

    2. If you want to change the price component ages in this contract, in the Ages field, enter the ages to which this price component applies.

      Any changes made to the price component, only apply to the contract, and do not affect the default settings saved in the system.

    3. In the Prices & Nights table, enter the relevant prices per day:

      • Net: The supplier price of the insurance price component

      • Gross: The selling price of the insurance price component

      • The Published amount is updated automatically.

    4. If you received separate prices from the insurance supplier for longer insurance policies, in the Min Days and Max Days field, enter the duration for which this price is relevant.

      5. Click here for a detailed example.

    5. Click Done.

  8. If you have an additional main price component in the price list tree, select the main price component, and edit it according to the previous step. Otherwise, delete this price component.

  9. If you have additional main price components you need to add to the price list, for each main price component, right-click on the main price component, select Copy & Paste Price Component, and repeat step 7.

  10. In the price list tree, select or create a supplement price component.

    1. If you want to change the price component, in the Price Component Definition pane, in the Price Component Field, select the price component.

    2. In the Prices & Nights table, enter the relevant prices per day:

      • Net: The supplier price of the insurance price component

      • Gross: The selling price of the insurance price component

      • The Published amount is updated automatically.

        If you are using the Markup Definitions module, you can leave the Gross field empty.

    3. If the supplement is optional and needs to be purchased separately by the customer, clear the Default option.

    4. Click Done.

  11. If you have an additional supplement price component, select the supplement price component, and edit it according to the previous step. Otherwise, delete this price component.

  12. If you have additional supplement price components you need to add to the price list, for each main price component, right-click on the supplement price component, select Copy & Paste Price Component, and repeat step 10.

  13. To add additional price levels, in the price list tree, right-click on the price level and select Copy & Paste Price Level.

    The following message appears.

  14. If you want to reset the prices to 0 in the new price level click Yes. If you want to keep the old prices, click No.

  15. For each price level, you want to add repeat step 8-13.

  16. To check the price list, click Check Price List, and correct any mistakes that appear in the dialog box.

  17. Click Save & Exit.

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