Click Save after updating any option on this page.
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Click Save after updating any option on this page. |
Select System to define that receipts issued manually from travel files are initialized with the system currency.
Select Travel File to define that receipts issued manually from travel files are initialized with the travel file currency.
Select this option if you want receipts in the travel agent/corporate client account to be displayed in the currency of the documents they cover - and not the receipt currency.
In the Export Data to General Ledger module, the receipt is split into two rows. The travel agent/corporate client account is credited in the invoice currency and its equivalent in the receipt currency. The bank is only debited in the receipt currency.
Select this option to enable users to cancel receipts that have a bank reference number and have been refreshed in the Export Data to General Ledger module. The user also needs to have the Cancel Receipt permit.
This option is only relevant if working with CreditGuard.
If the option is selected, when a transaction's status becomes OK, payment for the transaction will be cleared automatically and a transfer receipt will be issued if the following conditions are met:
All transactions in the travel file have the OK status. These do not include quote, proposal and remark transactions as well as transactions with the status CX or XX.
The total amount that needs to be cleared from the interface does not exceed the amount of credit for which you have an approval number from CreditGuard within the defined range. The amount that needs to be cleared is the total amount of OK transactions with a voucher and transaction fees (including credit card usage fees which will be issued) minus reductions and minus transfer receipts already issued.
In the travel file, in the General Info page, the option Exclude from automatic payment process is not selected.
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The issuing user of a receipt which is issued automatically is the system user: Automatic. |
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If the travel file contains multiple credit card approval numbers, the system will clear payment with CreditGuard for all the approval numbers that fall within the allowed range and issue a separate transfer receipt for each approval number. For example: The amount that needs to be cleared is 800. There are three credit card approval numbers in the travel file for 100, 200 and 400. When clearing the transactions, the system will use all three credit card approval numbers and issue a separate transfer receipt for each. |
In the TRC Amount Difference fields you can define a difference range for automatically clearing payment and issuing a transfer receipt. For example, the difference is -10.00, +10.00. If the credit card approval number saved in the travel file is 1,000, the system will clear payment with CreditGuard for transactions that total 990-1,010.
The amount difference currency is determined according to the credit card approval number currency. If all the credit card approval numbers saved in the travel file share the same currency, this currency is used for determining the transfer receipt amount difference. If the credit card approval numbers are in multiple currencies, the system currency is used.
This limit is used for defining the percentage according to which documents in different currencies in the Travel Agent/Corporate Client Reconciliation module become fully covered, even though there are differences between the amount of the covering document and the amount of the covered documents.
Differences in amounts can occur as a result of exchange rate differences or when the travel agent/corporate client sends partial payment.
Select the value date which will be used on receipts issued for credit card payments:
Issue Date: The date in which the receipt is issued
End of month + X days: The end of the month in which the receipt was issued + the number of days you enter. For example if you enter 3 days, for a receipt issued on January 10 the value date is February 3.
In the Remark fields enter default remarks that are displayed on the receipts issued from all branches. To display different remarks for a specific branch, enter the remarks for the branch in Setup - My Company - Branches - New Item (Document Title and Remark expander).
Use the <BN> tag to include branding in the Remark field.
Use the <PN> tag to include a phone number in the Remark field.
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Branding and phone number are defined in Setup - My Company - General Details (Branding). |
Select this option to have the Print debit balance of the Travel File selected by default in the Receipt Definitions page.
If this option is selected in the Receipt Definitions page, the travel file balance is printed on the travel file. This option is only displayed if the travel file balance is negative.
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When displaying a copy of the receipt, the debit balance is displayed if this option is selected in the Receipt Definitions page, at the time the receipt was issued. |
Select this option to have the Print receipt amount in travel file currency option selected by default in the Receipt Definitions page.
The Print receipt amount in travel file currency is enabled if the receipt currency is the system currency and the system currency is not the same currency as the travel file currency. If in the Receipt Definitions page, this option is enabled and selected the equivalent amount in the travel file currency is printed on the receipt using the exchange rate on the receipt.
Select this option to have the Print rate of exchange option selected by default in the Receipt Definitions page.
If in the Receipt Definitions page, this option is enabled and selected the rate of exchange between the receipt currency and system currency is printed on the receipt.
Click here for a detailed example