Click Save after updating any option on this page.
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Click Save after updating any option on this page. |
In the Invoice Template field, upload the invoice template XSL file to be used as the default invoice template for all invoices issued through the system.
Separate XSL files can be uploaded for individual travel agent/corporate client accounts. For more information see invoice XML, and contact your project manager.
Select this options to require that invoices be issued in the travel file only through the Invoice Definitions page.
Select this option to print the net transaction descriptions on the invoice without their individual prices.
Select this option to only print on the invoice transactions for which a voucher has been issued. This option is not applied to flight transactions imported from group PNRs.
Select this option to replace an existing invoice with an updated invoice when new services are added to the travel file, or existing services are updated. The updated invoice states that it replaces the original invoice, and the updated invoice has a button linking to the original invoice (and the original invoice links to the updated invoice. The button appears even when there are multiple updated invoices.
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If this option is not selected, a new invoice is always issued for an additional service. Note that replacing an existing invoice with a new invoice cancels the existing invoice completely. Financial documents associated with the existing invoice are transferred to the new invoice. Further to your country's legislation, issuing a new invoice may have implications vis-a-vis your accounting procedures. Please take this into consideration. This option does not apply, if in the website definitions - debit terms, the option Issue invoice when voucher is issued is selected. |
Select this option to display Credit Invoice as the title of the invoice and display a positive amount on the invoice.
If required, enter an alternative title in the Credit invoice title field.
Select this option to prevent both invoices per passenger and general invoices from being issued in the same travel file.
If you issue an invoice for a specific passenger you will be prevented from issuing a general invoice for the travel file, and if you issue an invoice for the travel file you will be prevented from issuing an invoice for a specific passenger.
Select this option to include services with a zero amount in the invoice. This option also appears in the Invoice Definitions page and can be selected or cleared according to the branch or travel agent/corporate client account policy.
Select the parameters that will be printed by default on invoices.
Parameters not selected in this section can be added manually when printing an individual invoice.
Parameters selected in this section can be removed manually when printing an individual invoice.
When issuing an invoice the default print parameters saved on the invoice are those selected when the invoice was issued. These can be changed when displaying a copy through the Invoice Definitions page. Otherwise, the print parameters are those used when the invoice was issued.
Print deposit: Select this option to print the amount of deposit received.
Print rate of exchange: Select this option to print the rate of exchange used in foreign currency transactions.
Print option date: Select this option to print the travel file option date (if exists).
Print ticket number: Select this option to print the ticket number of each passenger in a flight transaction.
Print all customer names: Select this option to print all the customer names.
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If this option is not selected, only the first customer name is printed. |
Print [System Currency] value: Select this option to print the invoice amount according to the value of the system currency.
Breakdown by Customer: Select whether the invoice amount for each transaction can be broken down between the individual customers the invoice was issued for. The amounts are initialized from the amounts entered for each passenger in the transaction, in the Passengers & Pricing tab. If no amounts are entered for any of the passengers in this tab, the total selling price of the transaction entered in the Accounting tab is divided equally among all passengers. This option also determines whether the services in the Services section of the Invoice Definitions page are expanded or collapsed. If selected, the services are expanded by default.
Rate:
Select Original to calculate the invoice amount according to the rate of system currency on the date on which the transaction was created.
Select Today to calculate the invoice amount according to the rate of system currency on the date on which the invoice is issued.
Default Currency: This parameter will determine the default currency used for issuing invoices.
Select Selling to define the original currency of the service transaction as the default currency for issuing invoices.
Select Travel File to define the travel file currency as the default currency for issuing invoices.
Select System to define the system currency as the default currency for issuing invoices.
These remarks will be displayed on the invoice issued from all branches. To display different remarks for a specific branch, enter the remarks for the branch in Setup - My Company - Branches - New Item (Document Title and Remark expander).
In the Title field, enter text for the default title displayed on the invoice.
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If the Title field is blank, the text Invoice No. is displayed. The invoice number appears after the text you enter in this field. |
In the Remark1 field, enter text for the first default remark line displayed on the invoice.
In the Remark2 field, enter text for the second default remark line displayed on the invoice.
In the Remark3 field, enter text for the third default remark line displayed on the invoice.
Enter up to ten remarks which users can select in the invoice definitions page to display on the invoice. These remarks are displayed below the permanent remarks defined in the Document Title and Remarks section,
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