Click Save after updating any option on this page.
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Click Save after updating any option on this page. |
This page includes database definitions relevant to travel files created in the Reservation System.
From the drop-down list, select the default travel file type for travel files created in the Reservation System.
Travel File type options: Outgoing, Incoming, Domestic, Group
In the Reservation System, this travel file type value will be displayed in the General Information pop-up window accessed via the Travel File Control button. This value is used as a parameter for producing reports.
The travel file type can be changed until a financial document is issued. After a financial document is issued in the travel file, it will no longer be possible to change the travel file type.
From the drop-down list, select the default currency type for travel files created in the Reservation System.
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Two cases will override this selection: 1. The travel file is created for agent (agent currency will apply) 2. Enable display and booking currency change option in Website Definitions is marked |
From the drop-down list, select the default display currency for transactions: Supplier Currency or Travel File Currency.
Select this option if you want to display the Total services and transaction fees, Total credits and Left to pay columns in the travel file header.
Select this option if in the travel file, you want to hide the travel file balance in the system currency.
Select this option to require user to enter a travel file attribute when creating a travel file.
Select this option to require user to enter a country value when creating a travel file.
Select this option to display the Complete Travel File button in the travel file header. The Complete Travel File button marks the travel file as Completed. A Completed travel file is a travel file in which all activity has been finished and the travel file is waiting to be closed.
Marking a travel file as Completed affects two areas in the Reservations System:
Completed travel files are not displayed in the dashboard.
When searching for travel files, by default only uncompleted travel files are displayed in the search results. You can change this in the Advanced Search Options.
Select this option to enable B2E users to select the travel file branch during the query phase. This is useful for travel companies that work with call centers and users need be able to open travel files for different branches.
If you select this option, during the query phase, a Branch drop-down menu is displayed at the top of the page.
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Contact your project manager to display this option. |
Select this option to display the Refresh button in the travel file header.
The Refresh button refreshes the travel file page even if information in the database has changed saving the need to exit and reenter the travel file.
Select this option to activate an additional date in the travel file. This date will be used as a search parameter for locating travel files and for automatically cancelling these travel files. After selecting the Option date check box, the Option date mode option will be activated. From the drop-down list in this field, select one of the following options:
Option date mode |
Description |
Select manually |
An option date will not be added automatically to a travel file. In the Reservation System - in the General Information page of a specific travel file - the Active field will be selected, thus allowing to manually select an option date. |
Travel file start date minus |
The option date will be defined according to the travel file start date minus the days/weeks/months defined in this field. |
Travel file open date plus |
The option date will be defined according to the travel file open date plus the days/weeks/months defined in this field. |
Special |
The option date will be defined according to the conditions defined in this field. Example: The definition If start date > 4 week then option date = start date minus is translated as: All travel files with start dates greater than 4 weeks from today will have an option date defined as 4 weeks prior to the start date. |
Service time limit |
The option date will be defined according to the earliest service time limit in the travel file. Selecting this option will activate the Use package time limit as option date option. |
Select this option to configure the system to calculate the profit percentage based on the net price of the travel file transactions (total profit amount divided by total net price)
If this option is not selected, the profit percentage will be calculated based on the selling price.
Select how the Left to pay amount in the travel file is calculated:
Confirmed and Ticketed transactions: The Left to pay = Confirmed transactions + ticketed transactions + transaction fees – agent commission/c. client reduction – credits
All transactions or invoices: The Left to pay =
All transactions + transaction fees – agent commission/c.client reduction – credits
OR,
Invoice amounts
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The Left to pay is only displayed if the option Display total section is selected (above) |
In the Reservation System, checklist entries (used to define tasks to be performed for a travel file) are displayed in the Checklist pop-up window accessed via the Travel File Control button. A maximum of 16 checklist entries can be defined.
In the Checklist fields enter the checklist entries in the order that you want them to be displayed.
Select this option to enable the fields in this section. In these fields you can define a set of generic credentials for exporting travel file details which will be applied to all travel agent/corporate client accounts. These credentials do not override the credentials defined in individual travel agent/corporate accounts.