Creating a price list for a train contract

This topic explains how to create and edit price lists for train contracts.

A general price list is usually structured as follows:

  1. Markets: Markets are used to define different rates for separate groups of travel agents or customers. With general contracts, you will usually have a single market. If the general contract is created for a specific group, you might have a separate market for that group.

  2. Seasons: The date range in which the price is valid. Flights can have multiple seasons throughout the year, which may correspond to the peak and off-peak seasons. These seasons can be broken into periods of several days, weeks, or months at a time.

  3. Price levels: The price levels for car are the different types of included services, such as  one way.

  4. Price components: You will usually have a single main price component, which is per person or per booking.

For each market, season and price level, you can define custom remarks which can be displayed on the voucher, Booking Details page, reservation, itinerary, during the booking process, or Only to B2E users. You can define that the remarks only be displayed in Reservations Systems in a specific language.

As contracts are renewed, and price lists are updated as a result, you can view changes through the Track Changes button, which allows you to generate a report of recent changes.

This is useful for when you need to know when the contract was last updated, what was updated, and by whom.

If you want to view the price list for expired seasons, you can click the Show History button to display seasons that have already passed.

By default, the contract is going to be displayed in the Reservations System. While working on the contract it is recommended in the price list tree to deactivate the price list. In the Price List Definition pane, select Change Status, and change the status to Unpublish.

Once the contract is complete, change the status to Publish.

This procedure follows the steps in Creating a new train contract.

This procedure instructs you to open a menu by right-clicking on rows in the price list tree. However, you can also open the menu by clicking on the at the end of the row.

  1. In the price list tree, in the Market Definition pane.

a. If you want to change the market, in the Market field, select the market (by default this is All).

b. In the Currency section, select the Net currency (supplier currency) and Gross currency (selling currency) of the activity service, and click Done. The net and gross selling currency codes are updated on the price list tree.

c. In the Market Remarks section, add a remark text.

d. You can change the status of the market by clicking on the Change status flag. You can select between publish and unpublish.

 

  1. Select the Price List Row.

  1. In the Price List Definitions pane, define the cancellation fee policy for the activity.  

The cancellation fee can either be defined in the contract or in the Cancellation Fee Policy module, depending on your agreement with the supplier.

If the supplier charges a cancellation fee, you need to define the cancellation fee in the contract. If markup is defined in the Markup Definitions module, when the cancellation fee is applied the profit margin is maintained.

If the supplier does not charge a cancellation fee, you can choose to create a business rule in the Cancellation Fee Policy module for charging cancellation fees from customers.

However, cancellation fees defined in the contract always overrule cancellation fee business rules.

For more information, see Cancellation Fee Logic.

If you are defining the cancellation fee in the Cancellation Fee Policy module, skip to step 4 (and ignore step 6).

If you are defining the cancellation fee in the contract, you can enter a cancellation fee for the entire price list, or enter cancellation fees that apply to specific seasons. If you want to create a cancellation fee for a specific season, skip to step 6.

Each cancellation fee policy can comprise up to four cancellation fee periods.

  1. In the Cancellation Fee Policy section:  

  1. In the Value Definition columns enter either an amount or percentage.

  2. In the Cancellation Period Units columns enter the cancellation period.

    For example if the cancellation fee for cancelling up to five days in advance is 25%, in the Value Definition columns, enter 25 and select Percent, and in the Cancellation Period Units, enter 5 and select Day.

    To clear a cancellation fee policy, click Clear.

  3. If the cancellation fee is an amount and not a percent, you can apply it to all the passengers in the reservation, by selecting Per Person.

  4. Click Done.

  5. If you have an additional supplement price component, select the supplement price component, and edit it according to the previous step. Otherwise, delete this price component.

  6. If you want to add additional markets or price components, right-click on the price-list tree, select the appropriate copy-paste option, and edit the level you created according to the previous steps.

 

When copy-pasting price levels, the following message appears:

If you want to reset the prices to 0 in the new price level click Yes. If you want to keep the old prices, click No.

 

 

    1. Click Save.

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