Adding an event to a bundled package

This topic explains how to add an event to a bundled package, and is also included in the process of creating an event-led bundled package.

• Requirements

• Activity contract: You need an activity contract for the event you are building the bundled package around. This is a mandatory requirement.

• Website header: You need a header to display in the Reservations System for the event. The maximum picture size is 950 pixels wide by 110 pixels high. The maximum file size is 4194.3 KB. Supported file type: *.jpg

• How

If you are in the process of creating a bundled package, skip to step 3.

1. Search for the bundled package you want to edit.

2. Click the Edit icon in the row of the bundled package.

   The bundled package is displayed.

   

3. In the Definitions section, select Event led package.

   The Event led expander is displayed.

   

4. In the Event Dates field, enter the earliest arrival and latest departure dates and times for the event.

5. If you want the flights displayed in the reservation system to be determined according to the event dates, select Package Dates must be prior to the event start date and time and after the event end date and time.

Click here for more  information. This option determines whether all event dates need to be included in the package or not. If this option is selected, the event dates determine which flight dates are included in the package. If this option is not selected, all available flights are displayed. For example: The Final Four takes place between June 14, 16:00 and June 17, 17:00. If this option is selected: Flights landing after June 14, 16:00, and departing before June 17, 17:00 are not displayed in the Reservations system. If there is a transfer (with hotels that have an add-on transfer), the duration of the transfer is calculated from the event time, and this determines if the flight is displayed in the Reservations system. If this option is not selected: All flights are displayed.

6. If you want to enable the event to be removed from the package, select Event can be removed.

7. To add an activity contract, in the table, click Click here to add a new item.

A Product List dialog box appears. On this page you can search for an activity contract.



1. Enter the relevant search parameters for the activity, and click Find.

Field	Description
Destination	Select the destination of the activity. This is a mandatory field.
Name	Enter the name of the activity contract
Supplier	Select an activity supplier
Category	Select the activity category
Price Level	Select an activity price level

Contracts matching the search criteria are displayed in the results section.

Price levels are displayed  at the drop-down on the right of the Event section, starting with the cheapest, followed by more expensive price levels in ascending order.

1. Click the Plus icon + in the row of the required activity contract.



2. In the Day number field, select the day number of the bundled package on which the activity takes place.

3. Enter the start and end times for the activity:

• In the Time field, enter the start time (according to a 24-hour clock).

• In the To field, enter the end time (according to a 24-hour clock).

4. Click Done.

5. Click Close at the bottom of the list.

	You can only add one activity contract to your package, but you can add different price levels from the same contract.
	Once an activity is added, the Event led package option becomes greyed out. If you want to clear this option, you need to remove the activity first.
	The cost of the activity is included in the price of the package. It is not an added-on cost.

1. In the Website Header and the Mobile and Tablet Header fields, click Choose File to upload an image to be displayed in the Reservations System in the flight and hotel selection page.


The maximum picture size for desktops is 950 pixels wide by 110 pixels high. The maximum picture size for tablets and mobile devices is 768 pixels width. The maximum file size is 4194.3 KB. Supported file type: *.jpg

2. In the Default Markup field, enter the markup for the activity component of the package.

The markup defined in the event-led package overrides markup definitions for activities, in the Markup Definitions module.

3. Click Save and Exit, or continue to select the airline to include in the bundled package.

Related links

• Products - Bundling Wizard

• Products - Bundling Wizard - New Item

• Selecting an airline to include in a bundled package