Editing the release terms of an allocation for a hotel or cruise contract

This topic explains how to edit the release terms of an allocation for a hotel or cruise contract.

• How

1. In the hotel or cruise contract, select the Allocation tab.

   

2. In the Release Terms expander, for existing release periods:

   1. In the From Date and To Date fields, define the date range of check-in dates to which the release terms apply.

   2. If the release terms apply to specific days of the week, clear Every Day, and select the week days to which the release terms apply.

   3. Define up to three release periods relative to the check-in day.

      • In the Days field, enter the number of days prior to the check-in day in which rooms should be released back to the supplier.

      • In the Keep field, enter the number of rooms to keep.

      Click here for a detailed example. You are allocated twenty rooms a night between September 1 and September 30. The release terms are as follows: 14 days before the check-in day, eight unsold rooms will be kept by the travel company 10 days before the check in day, three unsold rooms will be kept by the travel company. 4 days before the check-in day, the remaining three unsold rooms are returned to the supplier This is defined as follows:

   4. For each release term period, click Click here to add a new release period, and repeat steps a-c.

3. To add a new release term period, click Click here to add a new release period, and repeat the previous step.

4. After defining all release term periods, if you want to cover any missing gaps, click the Add complementary period link.

Click here for a detailed example. You have release terms for the following dates: January 1 - February 22 February 26 - March 15 March 19 - March 23 In the next season, click the Add Complementary period link, and select the period of January 1 - March 31, which is the full duration of the allocation. The following release term periods are added. February 23 - February 25 March 16 - March 18 March 24 - March 31

1. In the From Date and To Date fields, select the release terms date range.

2. Click Add.

   One or more release periods are added for you to edit.

5. If relevant, in the Remark field, enter an internal remark.

6. If you want the system to automatically release the unsold allocations at the appropriate date, and report sold rooms (when Sell & Report is Off), select Automatic Release.

• If you want the system to automatically release the unsold allocations at a specific UTC time, in the Release Time field, select the time when the allocations should be automatically released.

Otherwise, the allocations will be automatically released at the time defined in the scheduled automatic task.

7. Click Done.

8. Click Save and Exit.

Related links

• Products - Contracts - <Service Type> - Allocation tab