Setup - My Company - Bank Accounts - New Item

To define a new bank account

  1. Go to Setup – My Company - Bank Accounts.

  2. Click Click here to add a new bank account..

    The New item page is displayed.

  3. In the Account Name field, enter the bank account name. This is a mandatory field.

  4. In the Currency field, select the currency of the bank account from the drop-down list. This is a mandatory field.

    A new currency can be added by clicking <New Currency...> at the end of the drop-down list.

  5. In the Display Order field, enter a number indicating this bank account's order of display. The display order determines the order in which bank accounts are displayed in the drop-down list (throughout the system).

  6. In the Company Branch field - if relevant - select the branch to associate with the bank account from the drop-down list.

    Note that all branches can use the same bank account.

  7. In the Bank Name field, enter the bank name at which the bank account is handled. This is a mandatory field.

  8. In the Branch Name field, enter the name of the bank branch.

  9. In the Account Number field, enter the bank account number. This is a mandatory field.

  10. In the IBAN field, enter the bank account's IBAN number.

  11. In the SWIFT Code field, enter the bank account's SWIFT code.

  12. In the Account Number in General Ledger field, enter the general ledger account number in your accounting software corresponding to this bank account.

    You can unify several bank accounts - each for a different currency - at the same bank by defining the same general ledger account number in each bank account.

    If you enter MMYY at the end of the account number, when exporting data to the general ledger, these characters are replaced with the value date of the row which is being exported (month and year).

    If you enter CUR at the end of the account number, when exporting data to the general ledger these characters are replaced with the currency code of the row which is being exported.

    Example: If the Account Number in General Ledger is 2342MMYY, and the value date in the row being exported is March 2015, when exporting the row to the general ledger, the account number becomes 23420315. If the account number is 2342CUR, when exporting the row to the general ledger for a receipt paid in USD, the account number becomes 2342001. 001 is the account code for USD.

    The Balance field on this page will display the current balance of the bank account.

  13. If you are working with a check printer, in the Starting Check Number field, enter the starting check number for that bank account.

  14. In the Address field, enter the bank's street address.

  15. In the City & Country field, select the city in which the bank is located from the drop-down list.

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    A new city can be added by clicking <Add New City...> at the end of the drop-down list.

  16. In the Postal Code field, enter the postal/zip code for the bank's address.

  17. In the Phones field, enter the bank's phone/fax numbers.

  18. Click Save.