Issuing a remittance

This topic explains how to issue a remittance document, which is used to authorize payment.

• How

1. In the For field, enter free text to be displayed on the remittance.

   The Beneficiary field is initialized with the name of the account to whom the remittance will be issued.

2. In the Amount field, enter the payment amount and select the associated currency from the drop-down list.

   You cannot edit amounts for remittances issued for payment requisitions for users/freelancers. If the remittance is issued in currency other than your system currency, select the Print [System Currency] value check box if you want to also print the system currency value on the remittance.

3. If relevant, when the currency received is different than your system currency, convert the amount to your system currency. This action is dependent on the relevant user permit.

   1. Click Change rate.

   2. In the Currency column, select the currency of the payment remitted.

   3. In the Amount column, enter the amount to convert.

   4. In the Rate column, enter the currency exchange rate.

   5. Click OK.

4. In the Remark field, enter additional free text regarding the remittance.

5. In the Payment Method field, select one of the following forms of payment:

   • Credit Card

   • Cash

   • Check

   • Bank Transfer 

To issue a remittance by credit card

1. In the Select Credit Card field, select the credit card used for remittance from the drop-down list.

2. In the Value date field, select the date on which the remittance will be paid.

3. Click Generate Remittance Advice.

   The remittance is displayed.

To issue a remittance in cash

1. In the Details field, enter free text associated with the remittance.

2. In the Value date field, select the date on which the remittance will be issued.

3. Click Generate Remittance Advice.

   The remittance is displayed.

To issue a remittance by check

1. In the Payment Currency field, select the currency in which you want to pay the remittance. You can choose between the supplier currency, the travel file currency, or the system currency.

2. In the Select Bank field, from the drop-down list, select the bank account from which the remittance will be issued.

3. In the Check number field, enter the check number of the remittance.

4. In the Value date field, select the date of the remittance check.

5. Click Generate Remittance Advice.

   The remittance is displayed.

To issue a remittance by bank transfer

1. In the Payment Currency field, select the currency in which you want to pay the remittance. You can choose between the supplier currency, the travel file currency, or the system currency.

2. In the Bank field, from the drop-down list, select the bank account from which the remittance will be transferred. The bank accounts displayed will be those managed with the remittance currency.

3. In the Receiving Bank field, enter the name of the bank receiving the transfer.

4. In the Branch field, enter the branch number receiving the transfer.

5. In the Account field, enter the account number receiving the transfer.

6. In the Reference field, enter the reference number of the transfer.

7. In the Value date field, select the date of the transfer.

8. Click Generate Remittance Advice.

   The remittance is displayed.

Related links

• Issuing payment to a user/freelancer