Editing an agent commission invoice (ACI)

This topic explains how to edit an agent commission invoice (ACI).

You can only edit uncovered ACIs or ACIs that have not been refreshed in the Export data to general ledger module.

 

  1. Go to Financial - Travel Agent/Corporate Client Reconciliation.

  2. Enter the search parameters.

    3. Field

    Description

    Travel Agent/Corporate Client

    Select the travel agent/corporate client.

    If the user does not have the permit Perform accounting actions for all branches, only the travel agents/corporate clients attached to the user's branch are displayed.

    Branch

    The branch associated with the travel agent/corporate client.

    You can only select the branches you have the user permit to view.

    Invoice currency

    Select the relevant invoice currency

    Issue Date

    Until

    Enter the date range in which a financial document is issued

    Value Date

    Until

    Enter the date range in which a financial document is valued

    Travel file currency

    Select the relevant travel file currency

    Pending for reconciliation

    Select this radio button to display financial documents that are not yet reconciled, such as invoices not covered by a receipt, or receipts that do not fully cover invoices.

    Documents covered by

    Select this radio button to search for a specific document (receipt, transfer receipt, remittance, statement and credit note) including the documents it covers, and from the drop-down list select the document type and enter the document number.
    For example: Search for a specific receipt and all the invoices covered by that receipt.

    All documents

    Select this radio button to search for all financial documents issued to a specific travel agent or corporate client.

    Selected only

    Select this option to only display documents that were previously selected and then saved (using the Save Selection button)

    If you do not select a travel agent/corporate client, you are going to be required to enter an issue date or value date range. The date range is limited to six months.

  3. Select Pending for reconciliation.

  4. Click Find.

    If you did not search for a specific travel agent/corporate client, a preview list of all the relevant travel agents/corporate clients is displayed.

    5. The preview list contains the following columns:

    Column

    Description

    Travel Agent/Corporate Client Name

    The name of the travel agent/corporate client

    Balance

    The travel agent/corporate client balance.

    Reduction

    The total amount of reductions owed to the travel agent/corporate client.

    Left to Pay

    The total amount that is left to pay by the travel agent/corporate client according to the search parameters you entered previously.

    Curr

    The currency in which the travel agent/corporate client account is handled. All amounts in the preview list are displayed in this currency.

    Documents issued in different currencies are converted using the rate of exchange on the document. If there is no rate of exchange on the document, the rate of exchange on the date the document is issued is used.

    If you did search for a specific corporate client or travel agent, skip to the result of step 5.

  5. Click on the row of the travel agent/corporate client whose documents you want to display.

    The financial documents are displayed in the results section with the data you requested.

  6. In the ACI row menu, select Edit ACI.

    7. The Edit ACI dialog box is  displayed.

  7. Edit the following fields if necessary.

    8. Field

    Description

    Agent Commission Account

    Select the agent commission account to be debited with the ACI amount: Agent Commission or Commission + VAT

    ACI Reference No:

    The ACI reference number

    ACI Due Date

    The value date of the ACI

    Amount

    The ACI Amount

    VAT

    The VAT amount on the ACI

    Total

    The combined amount of the Amount and VAT fields.

    The VAT and Total fields are only displayed if the Agent Commission Account is Commission + VAT. These fields are automatically calculated from the Amount field. If you change the amount in any of these fields, the amounts in the other two fields are automatically recalculated.

  8. When you are done editing the ACI, click OK.

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