Generating a Preview Statement report for users and freelancers

The Preview Statement report is a report that can be generated for users and freelancers which lists the incentives the user or freelancer has earned, and the reasons why it may not be granted.

The report lists a range of travel files and for each travel file you can view the list of incentives which will be granted.

The report is not displayed on the screen, but is instead automatically sent to the user or freelancer.

  1. Go to Financial - User/Freelancer Reconciliation.

  2. Select the Preview Statement tab.

  3. Enter the Preview Statement parameters.

    4. Field

    Description

    Travel File Start Date

    The date range of the travel file start dates

    User/Freelancer

    The user or freelancer. Select All if you want to send a preview statement to all users and freelancers.

    Branch

    The branch associated with the user/freelancer. Can be used for sending the preview statement to all users and freelancer belonging to a specific branch.
    Check Voucher reconciled

    Select this option to check  that all vouchers in the travel file have been reconciled
    Refund confirmed

    Select this option to check  that all refunds in the travel file have been confirmed
    Invoice reconciled

    Select this option to check  that all invoices in the travel file have been reconciled
    Receipt deposited

    Select this option to check  that all receipts in the travel file have been deposited

    Send a copy of the report to

    Enter up to two e-mail addresses to which a copy of the Preview Statement report will be sent

    If you want to include an Excel copy of the report as an attachment in the e-mail, select Add excel to e-mail.

  4. Click Send Statement.

    The preview statement is automatically sent to the user/freelancer, and the e-mail addresses you entered.

    If you want to view the progress of the task go to Operations - View Operation Status.